Traditional tendering process has now become obsolete and mostly all the state governments in India follow e-tendering process. Today, through the government online tender portal, e-procurement in Karnataka has become simplified and transparent. It is a single platform where various departments of the Karnataka state government publish their tenders.
The tenders published includes all details of the projects such as products or services to be procured, technical aspects, timelines, quality, quantity, etc. It also includes criteria of bidders who can participate in the bidding process. In order to participate in any tendering process on the eprocurement Karnataka platform, you need to register on the portal.
(You may also check the CPPP and GeM portal to find and apply to pan-India tenders and stand a chance to win government tenders).
How to register on e-procurement portal of the Karnataka government?
Registering your business on Karnataka e-procurement portal is a simple and one-time activity. Any business i.e., sole proprietorship, partnership, private limited, public limited, etc., can register as a bidder on the e-procurement platform. You will need to fill in the form and support it with necessary documents.
To register your business and check the latest tender notifications, visit the official site: www.eproc.karnataka.gov.in
Note: As this is the state government eProcurement page, the page is available in the regional language (Kannada) and English. You can use the ‘English’ translate tab to view the page in English.
Some of documents that you may need at the time of registration include:
- Digital Signature Certificate (DSC)
- Affidavit/Power of Attorney
- PAN Card
- Scanned copy of a cancelled cheque
- ESI, EPF certificates
Note: You will require a Class 3 Digital Signature Certificate to apply for government tenders online. There are several Certifying Authorities (CAs) appointed that can help you to get a DSC for tender bidding. Some of the noted CAs are: eMudhra, NSDL, NIC, IDSign CA, Verasys, SignX CA, among others.
Additionally, you need to have two valid e-mail ids so that you can receive Karnataka eProcurement login and communication details such as user id, password, etc., from the portal.
Once you have registered the business successfully, you can login and start bidding for tenders. The home page of the portal reveals data on active tenders, tenders that are closing on the same day, etc.
How to apply tenders on e-procurement Karnataka?
Before you start bidding for tenders, you will have to use your credentials to login. On visiting the homepage, select ‘Login’. You will be directed to a new window for eprocurement karnataka login page. Fill in your details to find tenders and apply to relevant ones.
- Find a right tender for you: Login with your credentials on the e-procurement portal of Karnataka. Browse through all the tenders listed on the portal. Look for a relevant tender for your business. Also, check criteria mentioned for bidders. Sometimes the government mentions the criteria such as turnover, etc.
- Understand the requirement before filling in the details: Before you start preparing for the tender response, read the tender document requirements Analyse if your company is capable of fulfilling the order in case you win this contract.
- Fill in all the details correctly: Start filling in the details carefully. Give required information. Support your proposal with substantial documents/previous project details so that the buyer department gets confidence in awarding you the contract. In most cases, the list of documents required will be mentioned including details on submission file format.
- Make it value for money: Although the government have bifurcation such as L1 (Lowest bidder 1), L2 and L3, what makes your proposal attractive is when you offer value for money services. Therefore, once you have filled in all the details, read through the proposal from this point of view.
- Submit your response before deadline: Do not keep it till the last moment to submit your proposal. There are chances that you miss out on an important aspect. Therefore, check the tender due date (i.e., tender closing date), work on it well in advance and submit it before the deadline.
• Company profile/brochure
• Company registration certificate/Incorporation Certificate/Partnership Deed
• Udyog Aadhaar certificate (MSME Udyam registration)
• Company PAN Card
• Company GST
• Audited CA certificate with turnover
• Power of attorney for signing tender documents (if available)
How to check tender status on e-procurement Karnataka?
Once you have submitted the tender response document on the eprocurement Karnataka portal, you can check the status of the same on the portal. In order to do so you can follow the steps mentioned below:
- Login to the Karnataka e-procurement portal with your user ID/user name and password.
- Click on My Profile > My Bids
- Enter the search criteria and click on search
- You will see a list of tenders for which you have submitted the response, with details on its status
Concluding remarks: Things to keep in mind while applying for a tender
eProcurement Karnataka govt. tenders list for 2022 is exhaustive. There are different types of government tenders published every month, not all applicable or relevant to your business. The secret therefore is to stay alert and be aware of the latest tenders published and apply for relevant tenders to stand a chance at winning government contracts in Karnataka.
Some of the things to help you apply better and increase chances at winning include:
- Checklist always helps: Make sure you have a checklist of all required documents and details. Ensure you have required information while filling the tender proposal.
- Self-assessment is important: Before you decide to bid, it is important for you as an entrepreneur to evaluate yourself and your business. Determine if your business has capability to fulfill the order. For example, if it a tender is floated for products, check if you have capability to deliver technical requirements. Similarly, check if you can meet the given timelines.
- Highlight your strengths: While you write the bid proposal, make sure that you are highlighting the strengths that can help the buyer in meeting their requirements.
- Review your tender proposal: Proofread your tender proposal before submitting. Also, double check on the details that have been asked and information you have provided. Analyse if you are addressing the criteria and providing relevant previous project information. Omit anything that is not required.
- It is a chance to build reputation: As you bid and win more tender contracts, it helps you build your reputation. Having government departments in your clientele gives confidence to your other clients to do business with you.