How to apply for tenders on e-procurement Karnataka

Traditional tendering process has now become obsolete and mostly all the state governments in India follow e-tendering process. Today, through the government online tender portal – e-procurement Karnataka – the tendering process has become simplified and transparent. It is a single platform where various departments of the Karnataka state government publish their tenders.

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The tenders published includes all details of the projects such as products/goods or services to be procured, technical aspects, timelines, quality, quantity, etc. It also includes criteria of bidders who can participate in the bidding process. In order to participate in any tendering process on the eprocurement Karnataka platform, you need to register on the portal.

(You may also check the CPP and GeM portals to find and apply to pan-India tenders and stand a chance to win government tenders).

How to register on e-procurement Karnataka portal?

Registering your business on Karnataka e-procurement portal is a simple and one-time activity. Any business i.e., sole proprietorship, limited liability partnership, private limited, public limited, etc., can register as a bidder on the e-procurement platform. You will need to fill in the form and support it with necessary documents.

To register your business and check the latest tender notifications, visit the official site: www.eproc.karnataka.gov.in

Note: As this is the state government eProcurement page, the page is available in the regional language (Kannada) and English. You can use the ‘English’ translate tab to view the page in English.

Documents required to register for Karnataka tenders portal:

Listed below are some of the mandatory documents that you will require to register on Karnataka eProcurement portal.

• Class III Digital Signature Certificate (DSC)
• Affidavit/Power of Attorney
• PAN Card
• Scanned copy of a cancelled cheque
• ESI, EPF certificates

Note: You will require a Class 3 Digital Signature Certificate to apply for government tenders online. There are several Certifying Authorities (CAs) appointed that can help you to get a DSC for tender bidding. Some of the noted CAs are: eMudhra, NSDL, NIC, IDSign CA, Verasys, SignX CA, among others.

Additionally, you need to have two valid e-mail ids so that you can receive Karnataka eProcurement login and communication details such as user id, password, etc., from the portal.

Once you have registered the business successfully, you can login and start bidding for tenders. The home page of the portal reveals data on active tenders, tenders that are closing on the same day, etc.

Also read: How to find tenders on Kerala eProcurement portal

How to apply tenders on e-procurement Karnataka?

Before you start to bid for tenders, you will have to use your credentials to login. On visiting the homepage, select ‘Login’. You will be directed to a new window for eprocurement Karnataka login page. Fill in your details to find tenders and apply to relevant ones.

• Find a right tender for you:

Login with your credentials on the e-procurement portal of Karnataka. Browse through all the tenders listed on the portal. Look for a relevant tender for your business. While this can be a time consuming task, it is essential. Finding the right tender will enable you to apply for suitable tendering opportunities to stand a chance at winning. You can select eTenders by city (e.g., tenders in Bangalore) , industry (e.g., manufacturing tenders), organisation (e.g., railway eTenders), and more.

Also, check criteria mentioned for bidders. Sometimes the government mentions the criteria such as turnover, etc.

• Understand the requirement before filling in the details:

Not all tenders published on the Karnataka state eTendering portal will be relevant to you. Before you start preparing for the tender response, read the tender document requirements. It lists the eligibility criteria, qualifications, terms of contract, and other tender details for bidders to know of.

Analyse if your company is capable of fulfilling the order in case you win this contract.

• Fill in all the details correctly:

Once you have found a suitable tender in Karnataka and downloaded the required documents, start filling in the details carefully. Give required information. Support your proposal with substantial documents/previous project details so that the buyer department gets confidence in awarding you the contract.

In most cases, the list of documents required will be mentioned including details on submission file format. Ensure that you are submitting the bid proposal and documents in the requested formats, e.g., PDF, Excel etc. and naming the files appropriately. Also, don’t miss to submit the receipts of the tender fees and EMD (if applicable).

• Make it value for money:

Although the government have bifurcation such as L1 (Lowest bidder 1), L2 and L3, what makes your proposal attractive is when you offer value for money services. True, you will have to quote a competitive price bid that’s also lucrative for your business, but it’s a myth that government tender contracts are awarded to the lowest bidders. What matters most is the value that your proposal offers.

Therefore, once you have filled in all the details, read through the proposal from this point of view.

• Submit your response before deadline:

Do not wait it till the last moment to submit your proposal. There are chances that you miss out on an important aspect. Also, when you submit your tender application in time, it gives the buyer organisation the time required to evaluate your application in detail.

Therefore, check the tender due date (i.e., tender closing date), work on it well in advance and submit it before the deadline.

Documents required for Karnataka tender application

How to check tender status on e-procurement Karnataka?

Once you have submitted the tender response document on the eprocurement Karnataka portal, you can check the status of the same on the portal. In order to do so you can follow the steps mentioned below:

• Login to the Karnataka e-procurement portal with your user ID/user name and password.
• Click on My Profile > My Bids
• Enter the search criteria and click on search
• You will see a list of tenders for which you have submitted the response, with details on its status

Concluding remarks: Things to keep in mind while applying for a tender

eProcurement Karnataka govt. tenders list for 2023 is exhaustive. There are different types of government tenders published every month, not all applicable or relevant to your business. The secret therefore is to stay alert and be aware of the latest tenders published and apply for relevant tenders to stand a chance at winning government contracts in Karnataka.

Some of the things to help you apply better and increase chances at winning include:

• Checklist always helps: Make sure you have a tender response checklist of all required documents and details. Ensure you have required information while filling the tender proposal.
• Self-assessment is important: Before you decide to bid, it is important for you as an business owner to evaluate if your business has capability to fulfill the order. For example, if it a tender for construction project is floated, check if you have capability to deliver technical requirements. Similarly, check if you can meet the given timelines.
• Highlight your strengths: While you write the bid proposal, make sure that you are highlighting the strengths that can help the buyer in meeting their requirements.
• Review your tender proposal: Proofread your tender proposal before submitting. Also, double check on the details that have been asked and information you have provided. Analyse if you are addressing the criteria and providing relevant previous project information. Omit anything that is not required.
• It is a chance to build reputation: As you bid and win more tender contracts, it helps you build your reputation. Having government departments in your clientele gives confidence to your other clients to do business with you.

The basic principles of tendering has made the tender process simple and convenient for all. The government is encouraging more businesses, especially MSMEs and start-ups to participate in tendering to create growth opportunities. As a business owner, explore opportunities with Karnataka tenders now to grow your business.

Note: This article has been updated on 07 April 2023.