Traditional tendering process has now become obsolete and mostly all the state governments in India follow e-tendering process. The state of Karnataka, through its online tender portal – e-procurement Karnataka – has simplified the process. It is a single platform where various departments of the Karnataka state government publish their tenders. In this article, we will learn more about how to register on the Karnataka eProcurement portal and login, in order to participate for Karnataka tenders.

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Note: Karnataka is one state that publishes its diverse procurement needs on its portal (eproc Karnataka). Some state tenders can be found on the Central Public Procurement Portal instead (Learn how to register for CPPP eProcurement system portal).

Key Features of the KPPP Portal

The KPPP portal boasts several key features designed to enhance the tendering experience:

• Centralized Tender Management: Access tenders from various government departments and agencies across Karnataka.
• Real-Time Notifications: Receive updates on new tenders, deadlines, and changes in tender status.
• User-Friendly Interface: The portal’s intuitive design makes it easy to navigate, search for tenders, and submit applications.
• Secure Access: Data protection is prioritized with secure logins and encrypted transactions, ensuring that your business information remains confidential.
• Language Options: The portal supports both Kannada and English, making it accessible to a broader audience.

Why Choose the KPPP Portal for Tendering?

• Simplified Access: The KPPP portal provides a one-stop solution for accessing all Karnataka government tenders, eliminating the need to visit multiple sites.
• Enhanced Transparency: By digitizing the tendering process, the KPPP portal reduces the chances of corruption, ensuring a fair bidding environment.
• Cost-Effective: Online submissions save time and resources, making it easier and cheaper for businesses to participate in tenders.
• Support for SMEs: The platform is designed to be inclusive, offering equal opportunities for SMEs to compete for government contracts.

How to register on e-procurement Karnataka portal?

Registering your business for eprocurement of Karnataka can be a turning point for your business. It is a simple and one-time activity. Any business i.e., sole proprietorship, limited liability partnership, private limited, public limited, etc., can register as a bidder on the e-procurement platform. You will need to fill in the form and support it with necessary documents.

To register your business and check the latest eprocurement Karnataka tenders list, visit the official site: eproc.karnataka.gov.in

Note: As this is the state government eProcurement page, the page is available in the regional language (Kannada) and English. You can use the ‘English’ translate tab to view the page in English.

eProc Karnataka registration process

Follow the steps below to register your business for e procurement portal Karnataka:

• Visit the eProcurement website of the state: eproc.karnataka.gov.in/eprocportal/pages/index.jsp
• Click on ‘Bidder Registration ‘ or scroll to ‘New Suppliers/Bidders’ and select ‘Click’ here to register
• Read the Terms and Conditions displayed on the new page and Accept
• Fill in details related to applicant and user type, type of company, DSC, company name and PAN, registration number, banking details etc.
• Scan the requested documents
• Review the application form and submit

Note: You may be required to pay a registration fee for registering on e procurement portal Karnataka. Also, ensure you have an active email ID and mobile number with you. You need to have two valid e-mail ids so that you can receive Karnataka eProcurement login and communication details such as user id, password, etc., from the portal.

Also read: Minority business loans in Karnataka: How to get subsidy, apply online, eligibility

KPPP registration process

As a bidder you can also explore the Karnataka Public Procurement Portal for the list of latest tenders and new tender updates for business. You can find FAQs, training material, tenderers segment and more to help you with e-tendering.

For more information, visit: kppp.karnataka.gov.in/#/portal/portal-home

• Browse ‘Tenderers Segment’
• Select ‘Supplier Registration’ from the dropdown
• Add your email ID and mobile number to begin the registration process

Documents required to register for KPPP portal

Listed below are some of the mandatory documents that you will require to register on Karnataka eProcurement portal.

• Class III Digital Signature Certificate (DSC)
• Affidavit/Power of Attorney
• PAN Card
• Scanned copy of a cancelled cheque
• ESI, EPF certificates

Once you have registered the business successfully, you can login and start bidding for tenders. The home page of the portal reveals data on active tenders, tenders that are closing on the same day, etc.

Also read: How to find tenders on Kerala eProcurement portal

How to find and apply for tenders on eproc Karnataka?

Let us take this up in two parts – first, how you can find the right Karnataka tenders for your business; and second, how to apply for tenders.

How to find eprocurement Karnataka tenders list

Find tenders eProc Karnataka portal:

• Visit e procurement portal Karnataka and click on ‘Tenders’
• Open the page in a new window: eproc.karnataka.gov.in/eprocurement/common/eproc_tenders_list.seam
• Enter the details (e.g., Tender number, title, description, date, category etc.) and click ‘Search’ to view the list of relevant Karnataka tenders

Find tenders on KPPP Portal:

• Visit the KPP portal and scroll down to ‘Live Tenders’
• Enter the captcha to search for tenders
• View eprocurement Karnataka tenders list  or use the search box to find specific tenders
• Click on the icon under ‘Action’ to view tender details or download tender documents (i.e., tender notice)

Find relevant tenders on Tata nexarc:

We understand that it is difficult to search through thousands of tenders for the  right one. With Tenders on Tata nexarc we make it easy for you to find relevant tenders easily. Subscribe to our platform, to view the latest tenders, download documents, get email alerts and more. You can even avail tender bidding assistance from experts. On the platform, you can explore matching govt. tenders in Karnataka across cities, industries, categories and more:

• Raichur tenders
• Uttara Kannada etenders
• Hassan tender
• Dharwad e-tenders

How to bid for tenders on e procurement portal Karnataka

Not all tenders published on the Karnataka state eTendering portal will be relevant to you. Before you start preparing for the tender response, read the tender document requirements. It lists the eligibility criteria, qualifications, terms of contract, and other tender details for bidders to know of.

Analyse if your company is capable of fulfilling the order in case you win this contract.

• Fill in all the details correctly:

Once you have found a suitable tender in Karnataka start filling in the details carefully. Support your proposal with substantial documents/previous project details so that the buyer department gets confidence in awarding you the contract.

In most cases, the list of documents required will be mentioned including details on submission file format. Ensure that you are submitting the bid proposal and documents in the requested formats, e.g., PDF, Excel etc. and naming the files appropriately. Also, don’t miss to submit the receipts of the tender fees and EMD (if applicable).

• Make it value for money:

Although the government have bifurcation such as L1 (Lowest bidder 1), L2 and L3, what makes your proposal attractive is when you offer value for money services. True, you will have to quote a competitive price bid that’s also lucrative for your business, but what matters most is the value that your proposal offers.

• Submit your response before the deadline:

Do not wait it till the last moment to submit your proposal. There are chances that you miss out on an important aspect. Also, when you submit your tender application in time, it gives the buyer organisation the time required to evaluate your application in detail. (Learn more about tender evaluation).

Therefore, check the tender due date (i.e., tender closing date), work on it well in advance and submit it before the deadline.

Documents required for Karnataka tender application

When you apply for Karnataka eProcurement tenders, some of the documents you can keep handy are:

• Company profile
• Company registration certificate/Incorporation Certificate/Partnership Deed
• Udyog Aadhaar certificate (MSME Udyam registration)
• Business PAN Card
• Company GST Certificate
• Audited CA certificate with turnover
• Power of attorney for signing tender documents (if available)

How to check tender status on e-procurement Karnataka?

Once you have submitted the tender response on the portal, you can check the status of your tender application. In order to do so you can follow the steps mentioned below:

• Login to the Karnataka e-procurement portal with your user ID/user name and password.
• Click on My Profile > My Bids
• Enter the search criteria and click on search
• You will see a list of tenders for which you have submitted the response, with details on its status

You can also visit the Live Tenders section and select the Status as ‘Awarded’. This will show you the results of tenders that have been awarded.

Things to keep in mind while applying for a tender

There are different types of government tenders published every month, not all applicable or relevant to your business. The secret therefore is to stay alert and be aware of the latest tenders published and apply for relevant tenders to stand a chance at winning government contracts in Karnataka.

Some of the things to help you apply better and increase chances at winning include:

• Make sure you have a tender response checklist of all required documents and details.
• Before you decide to bid, it is important for you as an business owner to evaluate if your business has the capability to fulfill the order. For example, if it a tender for construction project is floated, check if you have capability to deliver technical requirements. Similarly, check if you can meet the given timelines.
• While you write the bid proposal, make sure that you are highlighting the strengths that can help the buyer in meeting their requirements.
• Proofread your tender proposal before submitting. Analyse if you are addressing the criteria and providing relevant previous project information. Omit anything that is not required.
• As you bid and win more tender contracts, it helps you build your reputation. Having government departments in your clientele gives confidence to your other clients to do business with you.

The basic principles of tendering has made the tender process simple and convenient for all. The government is encouraging more businesses, especially MSMEs and start-ups to participate in tendering to create growth opportunities. As a business owner, explore opportunities with Karnataka tenders now to grow your business.

Note: This article has been updated on August 2024 and for information only. All interested bidders and MSMEs are requested to visit the official Karnataka eProc website for the latest details.