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In India, all businesses eligible for GST registration must register their businesses on the GST portal and download the GST certificate with the GSTIN. It’s a simple, straightforward process and can be done online. As a GST registered business, you will need your GST portal Login credentials to download GST certificate. Let’s take a look at how to view and get your GST registration certificate online and answer a few commonly asked questions related to it.

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Note: There are several types of GST certificates that you can download. Here we will focus on the GST registration certificate download with GSTIN details.

What is a GST certificate?

A Goods and Services Tax or GST registration certificate (Form GST REG-06) is an official document of proof that a particular business that exceeds the GST registration threshold limit, is registered under the GST regime.

It comes with details like: Business’s Legal name and Trade name, address, type of registration, GSTIN (GST Identification Number), etc.

A GST certificate for regular taxpayers has lifetime validity unless surrendered or cancelled. From 1 January 2022, revocation of cancelled GST registration can only be done through Aadhaar authentication.

How to download GST certificate online?

Any business with over ₹40 lakhs in annual turnover for goods and ₹20 lakhs for services (except NER and special category states) must register under the GST system. Casual taxpayers and non-resident tax payers should also register for GST.

Listed below are the steps required to download GST certificate online through the GST portal.

Steps to view/download registration certificate issued by GST tax authorities

  • Visit the official GST portal page: //www.gst.gov.in/
  • Click on ‘Login’ to log in to your account
  • Enter Username and Password to log in
  • Follow the path: Services > User Services
  • Click on ‘View/Download Certificates’ under My Saved Applications
  • View all the certificates issued by the GST tax authorities
  • Select the right GST Registration Certificate (Form No. GST REG-06; Form Description – Registration Certificate)
  • Click ‘Download’ icon to download the certificate
  • View the GST certificate download PDF with GSTIN

GST certificate

How do I download a GST certificate?

The process to download a GST certificate online is the same as explained above. You will have to visit the official GST portal, login to your account, and visit the Services section. Under User Services, you can click on the View/Download Certificates option to download Form No. GST REG-06 commonly known as the GST registration certificate in PDF.

Note: If you have amended your GST details, there will be multiple GST certificates visible here in descending order (based on date of issue). Ensure you download the latest certificate with the correct information. Also, to download any other GST certificate, you can follow the same steps.

Also read: Documents required for GST registration

Can I download GST certificate without login?

You will have to log in to the GST portal to download your GST registration certificate. Without your login credentials, you will not be able to download GST certificate.

How to get GST certificate online?

There are different types of GST certificates available on the GST portal. For any GST certificate download online, you will first have to log in to your account and select the suitable option. For instance:

  • Login to the GST portal with your credentials
  • Click on ‘Services’ and select the certificate you want to download (e.g., Registration, Returns, User Services, Refunds, etc.)
  • Select ‘User Services’ and ‘View/Download Certificates’
  • View the list of GST certificates for download
  • Click on the certificate you want to download

How can I download GST certificate by PAN number?

If you want to download GST certificate by PAN (Permanent Account Number), follow the steps below:

  • Visit the official GST portal and login to your account: //www.gst.gov.in/
  • Click on the dropdown option for ‘Search Taxpayer’ on the menu
  • Select ‘Search by PAN’
  • Enter PAN details of the business and click on ‘Search’
  • Follow the instructions and you will be able to download GST certificate by PAN once the details are fetched

How can I download GST return without login?

You can login to your GST account to view/download any certificate or returns document. Once you login to the GST portal:

  • Follow the path: Services > Returns > View Filed Returns
  • Enter details for Financial year, Return Filing period, and Return type
  • Click on ‘Search’
  • Click on ‘View’ or ‘Download’ (signed form) to get your GST Returns certificate in PDF

However, you can alternatively download the ‘Returns Offline Tool’ if you want to work offline. Follow the steps:

  • Visit the GST portal
  • Browse over ‘Downloads’ option on the menu
  • Select ‘Offline Tool’ > ‘Returns Offline Tool’
  • Install the Returns Offline Tool and read the manual to understand how to use the tool

Also read: Types of GST returns

GST registration certificate download

What is included in the GST certificate?

Now that you understand how to download GST certificate, let’s take a look at the contents of a GST registration certificate PDF.

Form GST REG-06 or the GST registration certificate contains:

  • Registration number
  • Legal name
  • Trade name (if any)
  • Constitution of Business (i.e., Type of Business)
  • Address of Principal Place of Business (i.e., Office address)
  • Date of Liability
  • Date of Validity (this is not applicable NA)
  • Particulars of Approving Authority (Digital Signature DSC of Approving Authority required)
  • Date of Issue of Certificate

Annexture A

  • 15 digit GSTIN
  • Details of address (any additional place of business)
  • Legal name and Trade name (Note: Legal name is the registered name, while Trade name is the business or brand name)

Annexture B

  • GSTIN
  • Legal name and Trade name
  • Business address
  • Details of proprietor (Name, Designation, State, photograph)

What is the validity of the GST registration certificate?

The GST registration certificate comes with lifetime validity. It can be surrendered or cancelled (by GST). However, based on the nature of taxpayer the validity can differ. For example,

  • GST registration certificate of casual taxpayer – 90 days validity but can be extended or renewed

Also read: Advantages and disadvantages of GST registration

How to amend to GST registration certificate?

After GST certificate download, if you want to rectify an error or edit any detail, you will have to file an Application for Amendment of Registration. This can be for either the Core or Non-Core fields and must be done within 15 days of its occurrence.

  • Core fields: Requires approval of Tax Officials
  • Non-core fields: Does not require approval of Tax Officials

GST certificate download

How to amend Core fields:

Core fields include the following:

  • Legal name of the business if there is no change in PAN
  • Addition/Removal of Members/Stakeholders/Partners/Directors etc.
  • Change of Address (Principal and Additional place of business) other than State

To make the changes, follow the steps below:

  • Visit the GST portal and login with your credentials
  • Follow the path: Services > Registration > Amendment of Registration
  • Make the changes and select the verification checkbox under the verification tab
  • Select the authorised signatory and enter the location
  • Sign in using the approved DSC or EVC
  • Check email/SMS on update status
  • Download GST certificate PDF online after approval

 

*This article is for informational purposes only. Please visit the GST portal for more information or check with a GST Practitioner or CA for specific details and professional advice.

Sohini Banerjee

Sohini is a seasoned content writer with 12 years’ experience in developing marketing and business content across multiple formats. At Tata nexarc, she leverages her skills in crafting curated content on the Indian MSME sector, steel procurement, and logistics. In her personal time, she enjoys reading fiction and being up-to-date on trends in digital marketing and the Indian business ecosystem.