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If you have applied for government tenders online or want to explore eTendering opportunities, then knowing the status of your tender application is important. The tender status section provides all details pertaining to tenders, and as a bidder you can access it anytime to stay updated on the progress of tenders applied to.
With new technology and innovation, the entire procurement process including the tender management process have evolved and have shifted to the online mode. India has a highly automated e-procurement system called the Government of India Central Public Procurement Portal (CPPP) or the eProcurement portal where the entire tender management process from tender specification, advertising, tender aggregation, evaluation, tracking tender status, etc. is available on a single platform that can be accessed by all. The CPPP is customised to cater to the tendering needs of all central government departments and other organisations.
The CPPP enables tenderers to access the tender schedule and submit bids online easily. Bidders can now access the portal to apply for tenders and check tender status with minimal registration procedure and access formalities.
Additionally, the Government eMarketplace (GeM) has been merged with the CPPP to create a centralised system called the Unified Procurement System. Some of the benefits of an integrated system are:
- Brings the whole system of procurement on one platform and make all buying selling occurrences available in the system
- Enables all government buyers like railways, defence, PSUs, etc.to use this platform to publish their value tenders
- Helps combine all vendor bases on publishing portals on the GeM portal
- Creates a platform to share the best practices in government or public procurement
This article will talk about the basics of the e tendering process, how to check tender status on the e procurement portal – eprocure gov.in, the tenders launched by different PSUs and government authorities.
What is the e tendering process?
eTenders or electronic tenders refers to the internet-based process of managing a tender from floating to receiving quotes and final sanction of contract. eTenders are preferred by most government and private organisation at present due to its many benefits. The e tendering process involves the following 7 steps.
1. Determination of the tendering process
2. Preparation of Request for Tender
3. Invitation for tenders
4. Response from suppliers
5. Evaluation and Selection
6. Notification and Debriefing
7. Establishment and management of contracts
How to check a tender status?
While you will be notified by mail when your tender is selected, it is quite natural that you would like to know where your tender application stands in the interim period. The eProcurement portal enables you to easily check the tender status of your application. You can do so by following the steps mentioned below to know your CPP portal tender status.
- Login to the eProcurement portal and click on ‘Tender status’ on the left panel
- You can check the tender status using any of the three criteria to search
Tender status search criteria I:
In the first criteria for tender status check, you need to fill in the following fields.
- Tender status: Select the correct option from the dropdown list. The options include opened, technical bidding, technical evaluation, financial bid opening, AOC, retender or cancelled. This field is mandatory.
- Keywords: The second mandatory field includes keywords. This refers to the sector in which you have applied for. Example, you are a service provider for security personnel. Then your keyword could be security personnel, security management, etc.
- Time: The third field comprises the timeline for the tender – ‘from date’ and the ‘to date’.
- Form of contract: Fill in what products/services you are offering in the tender application. This is again a dropdown, and the list comprises options like buy, empanelment, fixed rate, item rate, lump sum, sale, supply, etc. Select what best fits your proposal.
- Tender category: Select from the options – goods, service and works as applicable to you.
- Tender type: Select from the options given – global tenders, limited tenders, open limited, open tender and single.
- Product category: Provide the product category from a dropdown list provided – e.g., advertisement services, agricultural or forestry, architecture, etc.
Tender status search criteria II:
If you opt for the second criterion for e tender status check, you need to fill in the following fields.
- Organisation: Enter the organisation for which you have applied the tender. For example, Airports Authority of India, Cochin Shipyard Limited, Brahmaputra Cracker and Polymer Limited, etc. This is a mandatory field.
- Tender Reference Number: Fill in the tender reference number – that is the unique number that is used to specifically identify the particular tender. This is a mandatory field.
- Department: Select the department you have opted to supply for, from the dropdown list. For example, if you have applied for a tender to supply railway related goods to the Diesel Loco Shed, Kalyan, then you need to select the same from the list.
- Published from: Enter the timeline of the tender – as to when it was published and what was the last date of submission.
- Division and subdivision: Fill in the location where the tender is based. You can select your options from the dropdown list like –Mumbai, Pune, Gujarat etc. and subsequently, the subdivision in that location. For example, if the division is Gujarat, the subdivision can be Bhuj.
- Keyword: Put in the keywords that best describes your tender application.
Tender status search criteria III:
The third search criterion is more direct, and the only reference that you would require to check your tender status is the Tender ID.
In each of the above cases, after you have filled in the details, you need to enter the Captcha code, and you can access your CPP tender status.
Note: You can use only one criterion at a time, i.e., either criteria I, II or III in the order of precedence even if more than one criterion can be used for search.
• Tender status
• Name of organisation
• Tender reference number
• Tender ID
How to check status for tenders launched by different PSUs and government authorities
Every year government organisations and PSUs release many tenders to procure goods and services. In order to check for e procurement tender status for these tenders, you need to visit their individual sites and click on the ‘Tender Status’ button.
Example: General tender status check
For example, under the Pradhan Mantri Gram Sadak Yojana (PMGSY), multiple tenders are released for businesses including MSMEs for road construction. You can visit the PMGSY eTendering website to submit bids online and also check your PMGSY tender status.
Example: Tender status by organisation
Similarly, there are separate eProcurement websites to check for IOCL tender status, MES tender status, HPCL tender status, and others.
Example: Tender status by state
Moreover, while there is a centralised eProcurement system in India, several states like West Bengal, Madhya Pradesh, Karnataka, Uttar Pradesh, etc. have their own state tender portals where they publish state wise tenders. Many MSMEs prefer to work within their home state and opt to apply for tenders locally. In case you want to be updated on the tenders released for your state, you too can register on the respective state eProcurement websites.
For example, if you belong to the state of West Bengal, you can apply and keep track of new tenders on the West Bengal eProcurement website and log in to check for WB tender status.
To find relevant information on tenders, you can also make use of tender websites like Tata nexarc to keep track of the latest in the tender market. You can visit the Tenders & Quotations section and explore 1.3 lakh+ tenders to find tenders matching your business.
So, what should you do to track tender status?
While it is essential to submit a tender keeping in mind the best practices of writing a winning tender, you also need to be aware of how your tender application has fared. Keep yourself updated about your tender by regularly checking the tender status in the eProcurement portal.