Table of contents:

• Introduction
• Type of GST Invoices
• Regular Tax Invoice sample – Download format
• Bill of Supply – Brief understanding
• Revised Tax invoice sample – Download format
• Key elements to consider in a Tax Invoice
• Conclusion

Understanding use of GST Invoice

A GST invoice serves as a legal document that records the supply of goods or services between a buyer and a seller. It is also a crucial tool for both businesses and the government to track tax liabilities and ensure proper tax filing.

To simplify this process, many businesses use GST Invoice formats in Excel. Excel templates offer a flexible and customizable way to generate invoices while ensuring that all mandatory GST details are included, such as GSTIN numbers, HSN/SAC codes, taxable value, and tax bifurcations (CGST, SGST, or IGST). These templates can be modified according to business needs, making them suitable for various types of businesses, whether small or large.

In this article, we’ll explore different types of GST invoices, key elements to include in each, and provide downloadable Excel templates that you can use to streamline your invoicing process.

Types of Tax Invoices:

• Regular Tax Invoice: Issued for regular sales of goods and services.
• Bill of Supply: Used when no tax is charged (e.g., for exempted supplies).
• Revised Tax Invoice: Issued to correct errors in an original tax invoice.

#1 – Regular Tax invoice

This is the standard invoice issued for the sale of goods and services, typically used when both the supplier and the recipient are registered under GST. 

Download Sample Template in Excel

Bills of supply

This is issued when no tax is charged (for exempt supplies) or when a registered supplier provides goods/services to an unregistered recipient.

Further we have covered a dedicated article on “Bill of supply” for better understanding, You must explore and read it – Bill of supply and its key components in an invoice 

Revised Tax Invoice

We issue this to correct any errors in the original invoice. It includes details of the original invoice and the corrections made.

Download Revised Tax Invoice Template in Excel

Key Elements of a Tax Invoice

• Supplier Information:
• Name: ABC Traders
• Address: 123 Market Street, City, State
• Contact details
• GSTIN: 12ABCDE3456FZ1
• Recipient Information:
• Name: XYZ Pvt. Ltd.
• Address: 456 Business Road, City, State
• Contact details
• GSTIN: 78XYZEFGHIJ9Z5
• Invoice Number: INV/2024-25/001
• Invoice Date: 2024-10-16
• Description of Goods/Services: Office Supplies
• HSN/SAC Code: 1234 (for stationery)
• Quantity: 100 units
• Rate: ₹100 per unit
• Taxable Value
• GST Rate:
• GST Calculation:
• Total Amount:
• Payment Details:
• Signing of the document wherever application or computer generated copy from supported softwares.

Conclusion

Tax invoices are essential documents in the Goods and Services Tax (GST) system, serving as proof of transactions between suppliers and recipients. They include key details such as supplier and recipient information, invoice number, date, description of goods/services, and GST amounts. Various types of invoices exist, including Regular Tax Invoices, Bills of Supply, Credit Notes, and Debit Notes, each serving specific purposes.

Tax invoices ensure compliance with tax regulations, facilitate Input Tax Credit claims, and support accurate financial reporting. Overall, understanding and correctly issuing tax invoices is crucial for maintaining transparency and accountability in business operations under GST.

For more info: visit //gst.gov.in