The traditional tendering process has become obsolete, and almost all state governments in India now follow the e-tendering process. The state of Karnataka has simplified the process through its online tender portal, e-procurement Karnataka. It is a single platform where various departments of the Karnataka state government publish their tenders.

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In this article, we will learn how to register on the Karnataka eProcurement portal and log in to participate in Karnataka tenders.

Note: Karnataka is one state that publishes its diverse procurement needs on its portal (eProc Karnataka). Some state tenders can be found on the Central Public Procurement Portal instead (Learn how to register for the CPPP eProcurement system portal).

Exploring the KPPP Portal and Its Features

The KPPP portal boasts several key features designed to enhance the tendering experience:

• Centralized Tender Management: Access tenders from various government departments and agencies across Karnataka.
• Real-Time Notifications: Receive updates on new tenders, deadlines, and changes in tender status.
• User-Friendly Interface: The portal’s intuitive design makes it easy to navigate, search for tenders, and submit applications.
• Secure Access: Data protection is prioritized with secure logins and encrypted transactions, ensuring that your business information remains confidential.
• Language Options: The portal supports both Kannada and English, making it accessible to a broader audience.

Why choose the KPPP Portal for tendering?

• Simplified Access: The KPPP portal provides a one-stop solution for accessing all Karnataka government tenders, eliminating the need to visit multiple sites.
• Enhanced Transparency: By digitizing the tendering process, the KPPP portal reduces the chances of corruption, ensuring a fair bidding environment.
• Cost-Effective: Online submissions save time and resources, making it easier and cheaper for businesses to participate in tenders.
• Support for MSMEs: The platform is designed to be inclusive, offering equal opportunities for MSMEs to compete for government contracts.

How to Register on the Karnataka eProcurement Portal

Registering your business for e-procurement in Karnataka can be a turning point for your business. It is a simple and one-time activity. Any business, such as a sole proprietorship, limited liability partnership, private limited company, or public limited company, can register as a bidder on the e-procurement platform. You will need to fill in the form and support it with the necessary documents.

To register your business and check the latest eprocurement Karnataka tenders list, visit the official site: https://eproc.karnataka.gov.in/eprocportal/

Note: As this is the state government eProcurement page, it is available in both regional language (Kannada) and English. You can use the ‘English’ translate tab to view the page in English.

Steps to the KPPP Registration Process

Follow the steps below to register your business for the e-procurement portal in Karnataka:

• Visit the eProcurement website of the state: https://eproc.karnataka.gov.in/eprocportal/
• Click on ‘Supplier Registration ‘ or scroll to ‘New Suppliers/Bidders’ and select ‘Click‘ here to register
• Read the Terms and Conditions displayed on the new page and accept
• Fill in details related to the applicant and user type, type of company, DSC, company name and PAN, registration number, banking details, etc.
• Scan the requested documents.
• Review the application form and submit.t

Note: You may be required to pay a registration fee for registering on the e-procurement portal of Karnataka. Also, ensure you have an active email ID and mobile number with you. You need to have two valid email IDs so that you can receive Karnataka eProcurement login and communication details, such as user ID, password, etc., from the portal.

Also read: Minority business loans in Karnataka: How to get subsidy, apply online, eligibility

KPPP Registration Process

As a bidder, you can also explore the Karnataka Public Procurement Portal for the list of latest tenders and new tender updates for business. You can find FAQs, training material, the tenderers segment, and more to help you with e-tendering.

For more information, visit the Karnataka eProcurement Home Page: https://eproc.karnataka.gov.in/eprocportal/

• Browse ‘Tenderers Segment’
• Select ‘Supplier Registration’ from the dropdown
• Add your email ID and mobile number to begin the registration process

Documents Required for Registration

Listed below are some of the mandatory documents that you will require to register on the Karnataka eProcurement portal.

• Class III Digital Signature Certificate (DSC)
• Affidavit/Power of Attorney
• PAN Card
• Scanned copy of a cancelled cheque
• ESI, EPF certificates

Once you have registered the business successfully, you can log in and start bidding for tenders. The home page of the portal reveals data on active tenders, tenders that are closing on the same day, etc.

Also read: How to find tenders on Kerala eProcurement portal

How MSMEs Can Claim EMD Exemptions

If you’re an MSME, you may be exempt from even paying the Earnest Money Deposit (EMD) when bidding on tenders.

Here is how to claim the exemption:

1. Register on the Udyam portal, or if you have a valid NSIC certificate.
2. At the time of submission of your bid, upload your Udyam or NSIC certificate into the EMD exemption section.
3. Clearly describe the EMD exemption in the bid documents.

Note: Not all tenders permit these exemptions. Remember to always check the tender document to verify EMD conditions.

How to Apply for Tenders on the Karnataka eProcurement Portal

Let us take this up in two parts – first, how you can find the right Karnataka tenders for your business; and second, how to apply for tenders.

How to find the eprocurement Karnataka tenders list

eProc Karnataka portal:

• Visit the e-procurement portal of Karnataka and click on ‘Tenders’
• Browse Live Karnataka Tenders (Official Tenders List Page): https://eproc.karnataka.gov.in/eprocurement/common/eproc_tenders_list.seam
• Enter the details (e.g., Tender number, title, description, date, category, etc.) and click ‘Search’ to view the list of relevant Karnataka tenders

KPPP Portal:

• Visit the KPPP portal and scroll down to ‘Live Tenders’ https://eproc.karnataka.gov.in/eprocportal/pages/index.jsp
• Enter the captcha to search for tenders
• View the eprocurement Karnataka tenders list or use the search box to find specific tenders.
• Click on the icon under ‘Action’ to view tender details or download tender documents (i.e., tender notice)

Tata nexarc:

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• Raichur tenders
• Uttara Kannada etenders
• Hassan tender
• Dharwad e-tenders

How to bid for tenders on the KPPP Portal

Not all tenders published on the Karnataka state eTendering portal will be relevant to you. Before you start preparing for the tender response, read the tender document requirements. It lists the eligibility criteria, qualifications, terms of contract, and other tender details for bidders to know.

Analyse whether your company is capable of fulfilling the order in case you win this contract.

• Fill in all the details correctly:

Once you have found a suitable tender in Karnataka, start filling in the details carefully. Support your proposal with substantial documents/previous project details so that the buyer department gets confidence in awarding you the contract.

In most cases, the list of documents required will be mentioned, including details on the submission file format. Ensure that you are submitting the bid proposal and bid documents in the requested formats, e.g., PDF, Excel, etc., and naming the files appropriately. Also, don’t forget to submit the receipts of the tender fees and EMD (if applicable).

• Make it value for money:

Although the government has bifurcations such as L1 (Lowest bidder 1), L2, and L3, what makes your proposal attractive is when you offer value-for-money services. True, you will have to quote a competitive price bid that’s also lucrative for your business, but what matters most is the value that your proposal offers.

• Submit your response before the deadline:

Do not wait till the last moment to submit your proposal. There is are chances that you miss out on an important aspect. Also, when you submit your tender application in time, it gives the buyer organisation the time required to evaluate your application in detail. (Learn more about tender evaluation.)

Therefore, check the tender due date (i.e., tender closing date), work on it well in advance, and submit it before the deadline.

Documents Required for Karnataka Tender Application

When you apply for Karnataka eProcurement tenders, some of the documents you can keep handy are:

• Company profile
• Company registration certificate/Incorporation Certificate/Partnership Deed
• Udyog Aadhaar certificate (MSME Udyam registration)
• Business PAN Card
• Company GST Certificate
• Audited CA certificate with turnover
• Power of attorney for signing tender documents (if available)

How to Modify or Withdraw a Tender Bid

Missed something in your tender bid? Don’t worry, you can modify or withdraw your bid from the Karnataka eProcurement portal, but only within the submission deadline.

Here’s how:

• You will need to access the portal and log in to your original bidding account using your original credentials
• Click ‘My Bids’ in the bidders dashboard.
• Select the tender you wish to modify or withdraw.
• Click either ‘Modify Bid’ to revise it or ‘Withdraw Bid’ if you would like to resume your submission.

You should know:

• You can only modify or withdraw your bid up until the bid closing time.
• If the department decrypts the bid after the bid closing deadline, it will not be able to be cancelled/pulled.

How to Check Tender Status Online

Once you have submitted the tender response on the portal, you can check the status of your tender application. To do so, you can follow the steps mentioned below:

• Log in to the Karnataka e-procurement portal with your user ID/user name and password.
• Click on My Profile > My Bids
• Enter the search criteria and click on search
• You will see a list of tenders for which you have submitted a response, with details on their status.

You can also visit the Live Tenders section and select the Status as ‘Awarded’. This will show you the results of tenders that have been awarded.

Things to Keep in mind while Applying for a Tender

There are different types of government tenders published every month, not all applicable or relevant to your business. The secret, therefore, is to stay alert and be aware of the latest tenders published and apply for relevant tenders to stand a chance at winning government contracts in Karnataka.

Some of the things to help you apply better and increase your chances of winning include:

• Make sure you have a tender response checklist of all required documents and details.
• Before you decide to bid, it is important for you as a business owner to evaluate whether your business can fulfill the order. For example, if a tender for a construction project is floated, check if you can deliver the technical requirements. Similarly, check if you can meet the given timelines.
• While you write the bid proposal, make sure that you are highlighting the strengths that can help the buyer in meeting their requirements.
• Proofread your tender proposal before submitting. Analyse if you are addressing the criteria and providing relevant previous project information. Omit anything that is not required.
• As you bid and win more tender contracts, it helps you build your reputation. Having government departments in your clientele gives confidence to your other clients to do business with you.

The basic principles of tendering have made the tender process simple and convenient for all. The government is encouraging more businesses, especially MSMEs and start-ups, to participate in tendering to create growth opportunities. As a business owner, explore opportunities with Karnataka tenders now to grow your business.

Troubleshooting Login and DSC Issues

Are you having trouble logging in or dealing with your Digital Signature Certificate (DSC)? Here’s a quick-fix guide for you:

Common issues while logging in:

• Forgot your password? Click on ‘Forgot Password?’ on the login page.
• Locked account? After 30 minutes, you can log back in or call and unlock it.

DSC issues and fixes:

• Be sure your DSC is valid and connected properly.
• Be aware that your Java or browser plugin settings need to be updated, and suggest Internet Explorer or older versions of Chrome with Java.
• Always install the latest eProcurement DSC drivers. 

Renew DSC:

• You have to go through a licensed Certifying Authority such as eMudrah or Sify. 
• After renewal, you have to update your DSC details in the portal. 

If you need help with DSC/token, please reach out to: eproc-helpdesk@karnataka.gov.in or call 080-23010900.

Where to Check New Announcements and Circulars

For every bidder on the Karnataka eProcurement portal, it is essential to be aware of the latest circulars and announcements. When there are any changes to the timelines for bidding, formats for tenders, fee structures, or any updates on government policy, you will be notified by an official source.

Where are the official updates?

• On the homepage of eproc.karnataka.gov.in, navigate to the ‘Latest News’ section.

This shows live information for new tenders, any extensions on the deadlines for bids, and any urgent notices.

• Check on the ‘Circulars/Notifications’ tab, which is listed under the login panel.

This shows the PDF downloads of rules, amendments, or system specification updates, GST compliance, bid security norms, etc.

• Watch for department-specific notices.

If you are bidding on tenders for a specific department (PWD, Irrigation, Urban Development, etc.), go on to that department’s portal and check to see if there are additional instructions posted on the department’s official site.

What updates are posted?

1. New tender release dates or any extended deadlines
2. Changes to EMD amounts, fee structures, or DSC requirements
3. System outages for maintenance or upgrades
4. Schedule for training or bidder awareness sessions

Changes in policies concerning MSME participation, GeM integration, or e-Invoicing.

Note: This article has been updated in July 2025 and is for information only. All interested bidders and MSMEs are requested to visit the official KPPP website for the latest details.

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