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Central Coalfields Limited (CCL) is one of the important mining companies owned by the government of India. In all, the company has 43 operational mines in India. Naturally, the procurement needs of the company are also very high. There are many open CCL tenders at any given point of time. As an MSME, it can be a growth opportunity for you to bid for and win a CCL tender. Here, we take a look at how you can find CCL e tenders, tender application procedure, documents required and more.

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Tenders

Where to find CCL tenders?

Central Coalfields Limited is a subsidiary of Coal India Limited (CIL). As a result, tenders released by CCL are available on Coal India’s e-procurement portal: https://coalindiatenders.nic.in/nicgep/app

Here is how you can find tenders released by Central Coalfields Limited or CCL.

  • Visit Coal India Lts’s eProcurement portal.
  • Click on ‘Tenders by Organisation’ that appears on the left side of the screen.
  • Here you can search tenders by applying filters relevant to your business. You can search by tender category, tender expire, product category. You can apply desired filters.
  • A list of CIL’s subsidiaries along with a number of active numbers related to your search criteria will appear.
  • Click on the number in front of ‘Central Coalfields Limited’. Now you will see CCL’s active tenders matching to filters you had applied earlier.
  • You can click on any tender to read more about it.

You can also look for CCL tenders by location. Some of the common locations where CCL usually has procurement needs include Kathara, Piparwar, Ranchi, Rajrappa, etc.

If it makes more sense for you to look for tender by location, you can do that too by clicking on ‘Tenders by location’. Just fill in the location, enter the captcha, and you will be able to view tenders related to your location.

Alternatively, you can find your business relevant tenders on Tata nexarc. You can subscribe to Tenders and receive regular emails with your business relevant set of tenders from government departments and PSUs. You can also find tenders by city (tenders in Ranchi), state (tenders in Jharkhand) and tender authority/organisation.

Before you start bidding for Central Coalfields Ltd. tenders

In order to bid for CCL tenders, you first need to enroll your company as a bidder on the eProcurement portal. Enrolment is easy and quick.

On the home page of https://coalindiatenders.nic.in, you can click on ‘Online Bidder Enrollment’ and fill in the registration form. Upon successful registration, you will be able to log in through your log ID. You will need to log in using those credentials and map you Class III Digital Signature Certificate (DSC). Coal India Ltd or Central Coalfields Ltd does not charge any enrollment fee.

Note: A Class III DSC is mandatory for all eTendering purposes. It can be easily obtained through certifying authorities (CAs) such as eMudhra, V-Sign (Verasys), NSDL, SafeScrypt, National Informatics Center (NIC), etc. The cost of obtaining DSC Class III is around ₹1,500-₹2,000.

Enrollment is a one-time process. However, you need to renew the DSC as and when it expires and remap it with your enrollment.

How to bid for CCL tenders to win?

Once you have enrolled and you can start bidding for tenders CCL and CIL tenders. Here is how you can do it.

  • Once you find a tender relevant to your business. Click on the tender and download the tender document. You may have to log in with your credentials to download tender documents.
  • Read the tender document carefully and understand the eligibility criteria, possible exemptions, list of tender documents required, scope of work and timelines, etc.
  • Before you start preparing for bidding, analyse if your business is eligible for bidding. Determine if you will be able to complete the work within the given timeframe. Also, ensure if your suppliers are capable of supplying additional required raw materials for this project.
  • Once you decide to bid, make a checklist of all documents required and other tasks to be done for the tender such as depositing tender fees and Earnest Money Deposit (EMD). Save the receipts of the same, as you may have to upload/submit them while finalising your bid.
  • Gather all documents required and fill in the application form. Upload copies of all required documents.
  • Be mindful of not making any errors while filling in the tender documents.
  • Alternatively, you can also use bid management consultancy services. The agency helps you right from the stage of finding relevant tenders, form filling formalities and other paperwork, etc.

What are the eligibility criteria for CCL tenders?

The eligibility criteria for each CCL tender differ. It depends on the scope of work, nature of work, and so on. For example, some projects are big and hence, only large-scale companies are invited to bid. On the other hand, for manufacturing tenders, there are several criteria such as the capacity of the plant, capabilities, number of machinery in use, certifications, and so on.

On the other hand, there are some exemptions to the eligibility criteria too. For example, DPIIT recognised start-ups are exempted from the criterion on previous experience.

What are the eligibility criteria for CCL tenders?

The eligibility criteria for each CCL tender differ. It depends on the scope of work, nature of work, and so on. For example, some projects are big and hence, only large-scale companies are invited to bid. On the other hand, for manufacturing tenders, there are several criteria such as the capacity of the plant, capabilities, number of machinery in use, certifications, and so on.

On the other hand, there are some exemptions to the eligibility criteria too. For example, DPIIT recognised start-ups are exempted from the criterion on previous experience.

What are the documents required for CCL tenders?

Here is a list of a few common documents required for government e-Tendering process in India. In the case of tenders from CCL, some of the documents required may remain the same.

  • Duly filled form
  • Digital signature certificate class III for digitally signing the forms
  • Proofs of depositing EMD and tender fee
  • Copy of PAN card
  • Copy of an Udyam registration certificate
  • Copy of a NSIC registration certificate
  • Address proof of the business
  • Proof of turnover for the specified period
  • Scanned copy of GST returns for the specified period.
  • Scanned copy of completed orders for a specified period
  • Detailed project plan

If the tender is technical or manufacturing related, you may also require details of machinery and plant and other facilities such as quality management, testing facilities, etc.

Note: Each tender from CCL is unique and a list of required documents changes in each case. Therefore, it is important to read the tender document carefully before submitting the final bid.

Closing thoughts: Central Coalfields Limited tenders in India

Tendering is often considered a lucrative opportunity for businesses to grow. In India, the government today is encouraging more businesses, large and small to participate in the etendering process online. Apart from CCL tenders, you can also explore opportunities for NTPC tenders, NPCIL tenders or CPWD tenders.

The important thing to remember is to check eligibility and requirements and apply for tenders relevant to your business. Whether you are a start-up, new business or MSME, there are relevant CCL eTenders announced relevant to you for you to apply and stand a chance at winning.

Frequently asked questions regarding CCL tenders

Here are answers to some frequently asked question.

My company is not in the field of mining, should I still explore relevant tenders from CCL?

Yes. CCL has diverse needs and uses the eProcurement platform for fulfilling these needs. There could be requirements to procure good and services, which may be relevant to your business. For example, office stationery, laptops, printers, etc., are required by any company.  Or there could be a CCTV tender too from CCL. Therefore, it is best to keep an eye on available opportunities.

Whom do I contact in case of any doubt?

Each tender document is provided with an email id of the Tender Inviting Authority. You can email your queries regarding the tender. In case if you have any technical queries with regards to the system, you can dial CIL’s 24x7 helpline numbers 0120-4200462, 0120-4001002, +91-8826246593.

Is there any system requirement for bidding?

The system requirements for bidding are basic. It is recommended to have a Pentium IV configuration and above and an internet connection. Moreover, you should have a Java enabled browser. Drivers for DSC must be installed in the system before you submit the final bid. This is a one time process.

Do I have to submit a physical copy of the uploaded documents?

No. Once you upload all digitally signed documents, you do not have to submit a physical copy of any document. However, you need to produce these documents for verification if authorities ask post bid opening. If you have deposited EMD/tender fee offline, you will need to submit the original proofs of deposits before the bidding timeframe closes.

Swati Deshpande

Swati is a passionate content writer with more than 10 years of experience crafting content for the business and manufacturing sectors, and helping MSMEs (Micro, Small and Medium Enterprises) navigate complexities in steel procurement, and business services. Her clear and informative writing empowers MSMEs to make informed decisions and thrive in the competitive landscape.